AI Bank Transaction Categorisation

AI Bank Transaction Categorisation

When you connect your bank feed, transactions flow into OneBookPlus automatically. The AI categorisation feature analyses each transaction and suggests the correct expense category.

How It Works

1. A new transaction arrives from your bank feed
2. The AI examines the description, amount, and merchant name
3. It checks your previous categorisations for similar transactions
4. A category suggestion appears with a confidence indicator

Confidence Levels

The AI shows how confident it is in each suggestion:

• High confidence (green) — the AI has seen similar transactions categorised before and is very sure
• Medium confidence (amber) — a likely match but worth reviewing
• Low confidence (grey) — the AI is unsure; you should categorise manually

Accepting or Changing Suggestions

From the Bank Transactions page:

1. Review the AI's suggested category next to each transaction
2. Click Accept to confirm the suggestion
3. Click the category name to choose a different one
4. Use Accept All to bulk-accept high-confidence suggestions

Training the AI

Every time you accept or correct a categorisation, the AI learns from your choice. Over time, it becomes more accurate for your specific business. Key factors it learns from:

• Merchant names — e.g., always categorise "Officeworks" as Office Supplies
• Amount patterns — e.g., a $99/month charge is likely a software subscription
• Description keywords — e.g., "fuel" maps to Vehicle expenses

Enabling AI Categorisation

1. Go to Settings → AI & Automation
2. Toggle Bank Categorisation to on
3. Ensure you have a bank feed connected (Settings → Bank Feeds)

**Tip:** Spend a few minutes manually categorising your first 20–30 transactions. This gives the AI a strong baseline to learn from and dramatically improves accuracy.