Quoting & Invoicing Software for Painters

Running a painting business in Australia means juggling more admin than most painters signed up for. You're measuring up weatherboards from the front lawn, quoting interior repaints room-by-room from the ute, then coming home to reconcile ServiceM8 jobs against Xero invoices. Many painters pay from $29/mo for ServiceM8, from $37/mo for Xero, and a third bill for a booking page and CRM, yet none of these tools were designed for the way painters actually price work. You end up double-entering data, chasing paperwork between systems, and spending your Saturday mornings calculating materials markup instead of pressure-cleaning the next job.

OneBookPlus replaces that patchwork with one platform built for how Australian painters actually work. Build interior quotes room-by-room or exterior quotes per square metre right from your phone. Attach before, during, and after photos to every job record so the proof of finish lives with the customer file forever. Convert accepted quotes to GST-compliant invoices with a single tap, with materials marked up at your standard cost-plus rate automatically. Track which crew is on which job, log paint and primers against the right line items, and store every client's exact colour codes so the touch-up call seven years from now is a one-minute job, not a treasure hunt.

Your Daily Workflow

It's 7am and your phone buzzes: a free-quote booking from your OneBookPlus page. Exterior weatherboards in Coburg, homeowner wants Dulux Weathershield. You head out, measure 142m² of weatherboards plus 38 linear metres of fascia, and build the quote on your phone in fifteen minutes: pressure clean and prep, undercoat, two top coats, GST calculated automatically. The homeowner accepts the quote link before lunch. Meanwhile your crew is at an interior repaint in Brunswick, where they snap progress photos against the master bedroom and log the 4 × 4L tins of Dulux Wash & Wear used so far. Your week view shows three more cabinet respray quotes booked for tomorrow and a roof restoration crew on day three of a Reservoir job. Apprentices can see their assigned jobs on their own phones and tick off prep stages as they go.

Expenses & Accounting

When the Coburg homeowner pays the weatherboard invoice, you record the payment against it and the invoice closes off in the ledger. For everything you spend, photograph the docket or drop the PDF in and the scan reads the supplier, date, GST and total off it: the Inspirations Paint, Dulux trade, Wattyl or Bunnings run lands as paint and materials, the lifter or scaffold hire from Kennards or Coates as equipment, ute fuel as vehicle expenses, the public liability premium as an overhead, the new spray gun as an asset. You confirm the category and it is filed. Come BAS time, your GST collected on sales and GST paid on purchases are already tallied. Export the summary in one click and forward it to your accountant, or lodge it yourself in minutes.

Getting Started

Sign up free. No credit card, no lock-in contract. Select “Painter” as your business type and OneBookPlus pre-configures your account with painting service categories (interior repaint, exterior weatherboard, roof restoration, cabinet respray, feature walls), typical job durations, and invoice templates with materials markup baked in. Import your customer list via CSV from ServiceM8, Tradify, or a spreadsheet, bringing across colour codes and paint history if you've been keeping notes. You can have your first quote sent the day you sign up, and your Inspirations Paint and Bunnings dockets scanned in as you go. The switch from ServiceM8 and Xero is designed to fit in a single evening.