Bookings, lesson notes, invoicing. All from your phone.

If you tutor maths after school, teach piano on Saturday mornings, or run a small multi-tutor English/HSC studio, you already know the admin shape of the job. There's an Acuity or Calendly link for bookings, a spreadsheet of student progress, a Word document of lesson plans, a notebook for what you covered today, Xero or a free invoice template for the bills, and a WhatsApp group with parents handling reschedules and make-ups. None of those tools were built for tutors specifically, Acuity is a generic calendar, Cliniko is for physios, Xero is accounting, and the spreadsheet is the spreadsheet. OneBookPlus replaces all of it with a single app built for Australian educators, on your phone, designed around the rhythm of school terms.

The platform covers the full education lifecycle. A new parent fills in your booking page and selects a subject or instrument and a free slot. The booking lands with the year level (or AMEB grade) your intake questions asked for, you link the student to the parent as their billable contact, and your cancellation policy text sits on the link in their booking confirmation. From there, lessons recur each week through the term, a public holiday skipped with one tap, and you get a single screen, the "week view", that shows every student, every lesson, every status. Three taps after each lesson logs what was covered, what to practise, and any AMEB or curriculum progression. Term billing goes out as one invoice per family on day one of the term, parents pay online, and the dashboard shows you who's still outstanding so you can chase before week three becomes week six.

Your Daily Workflow

Picture a typical Tuesday for Bridget, a Melbourne piano teacher with 28 students across a home studio and one school. At 7am she opens the OneBookPlus dashboard over a coffee , six lessons scheduled today, two reschedule requests sent from the link on a booking confirmation, and a flag that one family hasn't paid Term 2's invoice (due 9 days ago). She confirms one reschedule with a tap and declines the other because it's inside the 24-hour window in her cancellation policy, the text every parent can read on that same link. She sends a one-tap reminder for the overdue invoice. Five minutes total.

At 3:30pm her first afternoon student arrives. After the 30-minute lesson Bridget marks the booking complete from her phone and taps three pre-set chips on the lesson-notes screen: "Scales: G major hands together", "Piece: Burgmüller Op 100 No 5, bars 1 to 16, hands separate", and "Practice goal: 15 min/day, focus on left-hand fingering". The parent sees it on the student's shared link within minutes; no follow-up email needed. Bridget cycles through five more students the same way. At 6pm she's done teaching, the day's notes are saved, every lesson is marked complete, and the one student who didn't turn up is marked as a no-show on the booking, with a make-up tag on their notes so it isn't forgotten. She closes the app and starts dinner.

At 8pm she checks the dashboard one last time. Two parents have paid the overdue invoices triggered by today's reminders. A new family has booked a trial through her public booking page, the system asks them three questions (year level, current grade, preferred day) before offering slots. Bridget approves and the trial is in her calendar for Saturday morning. Total admin for the day: roughly twelve minutes, none of it after the kids went to bed.

GST and the End-of-Term Reconciliation

When a parent pays an invoice online, the payment lands against that invoice on its own, so the term's billing and the ledger stay in step and there is no separate list to tick off. Studio expenses (sheet music from the music shop, instrument tuning, professional development at a music teachers conference, a portion of your home-office electricity and internet, software subscriptions) sit against the right deduction buckets, and you can photograph a receipt or drag in a PDF and have the supplier, date, GST and total read off it rather than typing them, so when you sit down with your accountant in July your numbers are already sorted.

GST handling is automatic once you cross the $75,000 turnover threshold. Below that, OneBookPlus issues clean ABN invoices with no GST line, perfectly compliant for a sub-threshold sole trader. When you tick over (the GST threshold screen flags your rolling 12-month turnover as it gets close, so there's no surprise), you register through the ATO and flip a single switch in settings. From that moment, every new invoice picks up 10% GST and your BAS quarterly summary breaks out GST collected, GST paid, and the net amount, exportable as one PDF for your accountant or for lodging through MyGov yourself.

Getting Started

Sign up in under a minute, no credit card required. Add your ABN, upload your studio logo, set your hourly or term rate, and paste in your cancellation policy text. Your WWCC stays between you and your state authority; OneBookPlus doesn't store it, so keep the renewal date in your own diary. Import your existing student list from a spreadsheet or add them as families book in. Most tutors send their first term invoice within ten minutes of signing up. The free plan meters invoices, quotes and contacts rather than students: 10 invoices and 5 quotes a month against up to 250 contacts, with lesson notes and the parent-visible notes link, which is plenty to try the platform on a real term before committing to a paid plan. A tutor billing each lesson separately will reach the invoice cap faster than one billing a term up front. When you're ready for term billing, multi-tutor scheduling or more invoices, Starter ($29/month) handles a typical 20 to 40 student studio and Growth ($69/month) opens unlimited students and team accounts for centre-based studios. Still a fraction of what you'd pay for a Cliniko + Acuity + Xero stack, and built for educators, not physios.