Reformer Pilates Software Built Around Bed Capacity

Reformer pilates studios live on bed-hours sold. Every reformer bed in your studio represents a 50–60 minute revenue unit that's either earning $40–50 (full class) or earning nothing (empty bed). OneBookPlus is built around that economic reality.

Bed-Capacity-Aware Class Scheduling

Set up each class type with its hard capacity — a 10-bed reformer room can run a 10-bed reformer class, but the same room used for a mat session might fit 20+ students. OneBookPlus enforces the right cap per class type. When a class fills, it closes for booking and the waitlist fills openings from cancellations automatically. For studios with rooms used in different formats across the week (reformer mornings, mat evenings), each class instance has its own capacity tied to its format. Equipment-aware capacity means you never accidentally oversell.

Reformer + Mat + Equipment Pack Credits

Most reformer studios run multiple pricing tiers. Reformer drop-in $45, mat $30, chair $50, private $90 — and the pack pricing varies accordingly. OneBookPlus lets each student hold multiple pack types in parallel. A regular might hold a 10-class Reformer pack ($550) and a 20-class Mat pack ($400) — the correct credit deducts based on the class they book. Class Pack Tracker handles the soonest-to-expire logic so dormant credits don't sit and rot.

Structured 12-Week Beginner Programs

Reformer beginners need structure or they bounce. The standard onboarding pattern is three classes per week for 12 weeks with technique progression. OneBookPlus ships a 12-week beginner program template you can clone — three weekly sessions, checkpoints at weeks 4/8/12, posture photos at start and end, mobility benchmarks captured at intake and re-tested. Enrol a new student as a cohort entry; the bookings auto-populate the schedule, the checkpoint reminders fire to your inbox, and the program bills as a single block or 3 monthly instalments. Studios using structured beginner programs typically retain 70%+ of intro-pack students into ongoing pack purchases.

Posture, Mobility & Strength Outcomes

Pilates outcomes aren't weight on the bar — they're hip flexion (cm), shoulder mobility (degrees), plank hold (seconds), single-leg balance (seconds), and posture-photo deltas at front/side/back angles. Body Composition Tracker captures the metrics that actually matter for pilates and surfaces them in the student's portal. A student who can see her hip-flexion improvement from 42cm to 56cm over 12 weeks is materially less likely to cancel her pack than one who can't see her progress at all.

Retention, Drop-Off & Capacity Optimisation

The two biggest revenue leaks at any reformer studio: beginners who don't continue past their intro pack, and chronically-empty class slots that waste teacher hours. OneBookPlus addresses both. At-Risk Members surfaces lapsing regulars at 21 days no-visit, ordered by visit count — your most loyal lapsers top the list, ready for a personal re-engagement message. Capacity Planner analyses 8 weeks of booking history per class slot and recommends moves, duplicates, or kills based on real demand — with sensitivity for classes that have loyal attached regulars.

Teacher Rostering & Compliance

Reformer studios with employed instructors are bound by the Fitness Industry Award (MA000094) — base rates, casual loadings, weekend penalty rates. OneBookPlus respects the award when calculating wage costs per class and per teacher. For contractor instructors (more common in pilates than gyms), the system tracks classes delivered per pay period for end-of-month payment without payroll overhead. The contractor sees their own teaching history in the staff portal.

Invoicing, GST & Compliance

Pack sales, drop-ins, monthly memberships, 12-week program enrolments, private sessions — every transaction generates a GST-compliant invoice with your ABN. Studios above the $75k GST threshold auto-apply GST at 10%; sub-threshold solo instructors can skip until they cross. Quarterly BAS preparation rolls up automatically; year-end P&L exports to Xero or MYOB.