Tutor Software Built for the Term Rhythm

Most private tutors got into tutoring because they were good at the subject, did well in HSC or ATAR, and saw a way to earn good money around uni or alongside a full-time job. They didn't start tutoring because they wanted to chase parents for the second-term invoice or maintain a spreadsheet of who's in which 10-pack. OneBookPlus exists so you can spend your time tutoring, and the booking, billing, and admin runs itself.

Enrolment & Recurring Slot Booking

A new student lands on your branded booking page after a Google search, an Instagram referral, or a recommendation from another parent. They see the subjects you tutor, your hourly rate for each, and your real-time availability. They book their first session, Wednesday 5pm Maths Extension 1, for instance, and fill in a short enrolment form capturing the student's school, year level, current grade, target ATAR, parent contact and any access-needs notes. The session lands in your calendar and the parent gets a confirmation email with the session time and a manage link for it. Turning that into a standing weekly slot is your call, made from the dashboard, and from there it rolls forward until end of term without being re-entered. Families book and reschedule individual sessions themselves; the repeating slot stays under your control. The Free plan carries one repeating student, so the second standing slot is where a tutor moves to Starter at $29/mo; extending a slot you already have costs nothing on any plan, and one-off sessions are never capped.

Session-Pack Billing & Casual Top-Ups

Most successful tutoring businesses run on packs, typically 5 or 10 sessions sold up front. OneBookPlus generates the pack invoice with your ABN, your bank/Stripe payment options, the session count and the GST line (if you're registered). The parent pays once and the pack credits draw down automatically each time you teach a session. When a student gets to their last two credits, the parent gets an automatic top-up email and the balance shows on the student's record, so you fire the next pack's invoice without the awkward "hey it's been a while since you paid" message. For casual one-off sessions (common during exam blocks where students need extra), a single-session invoice goes out as soon as the session completes.

Parent Communication & Rescheduling

Parents drive most of the comms in tutoring, and most of those messages are about rescheduling. OneBookPlus handles this through the manage link in every confirmation email. The parent opens the session, picks a new date and time, and it lands back with you as a pending session to re-confirm (or confirms itself if that service auto-confirms), no text back and forth. If they cancel instead, your cancellation policy text is shown before they do, and a prepaid credit goes back on the pack. An automated reminder goes to the contact on the booking ahead of each session, the day before by default, with the lead time and the wording yours to set, so a standing Zoom link or your studio address can sit in it.

Progress Notes & Homework Tracking

Each student has a profile that captures their full tutoring history. Before the 5pm Maths session, you tap in and see exactly where you left off, projectile motion last week, started on circular motion midway, set Exercise 8B questions 1 to 14 as homework. After the session, you spend 90 seconds logging what was covered, what's set for next week, and any patterns to flag for the parent. Over a term, the profile shows clear progress that you can share at parent-teacher catch-ups or when families ask whether the tutoring is making a difference. For HSC/ATAR students, the exam-result history shows the trajectory from first session to trials to final exams.

Term Reporting & GST

At the end of each term, OneBookPlus shows you the picture: revenue, the sessions you marked complete, and which students are still booking. If your turnover is climbing toward the $75k GST threshold, the dashboard surfaces it so you can plan for registration before you cross. If you're already GST-registered, your BAS summary is complete, every invoice has its GST line tagged correctly, expenses are categorised against the right ATO code, and quarterly lodgement becomes a five-minute task instead of a weekend.