What ships by default
A new tenant is seeded with 33 standard Australian small-business accounts covering:
- Assets (Bank, Accounts Receivable, Inventory, Prepayments, Fixed Assets and Accumulated Depreciation)
- Liabilities (Accounts Payable, GST on Sales, GST on Purchases, PAYG Withheld, Superannuation Payable)
- Equity (Owner contributions, Retained earnings)
- Revenue (Sales, Other income, Interest income)
- Cost of goods sold
- Expenses (~15 categories — Rent, Wages, Super, Utilities, Insurance, Subscriptions, Motor vehicle, Travel, Bank fees, etc.)
This is enough to operate a service business out of the box. If you sell physical products, you will add a small number of inventory and COGS accounts before invoicing.
Adding, renaming, archiving
From Accounting → Chart of Accounts:
- + New account — pick a type (Asset / Liability / Equity / Revenue / Expense / COGS), code, name, and default tax code. The code is for sorting on reports; pick something that fits your existing numbering scheme (e.g. 4-100 for revenue, 6-200 for expenses).
- Rename any account by clicking its name. The change propagates to every report retroactively.
- Archive unused accounts to hide them from the picker. Archived accounts still appear on historical reports — you cannot delete an account that has ever been used.
Importing from Xero, MYOB or QuickBooks
If you already have a clean chart of accounts elsewhere, you can replace the default 33 wholesale.
- From your existing platform, export the chart as CSV. The required columns are: code, name, type, tax_code (optional).
- From the OneBookPlus Chart of Accounts page, click Import CSV.
- Map the columns. The previewer shows which accounts will be created (new), updated (matched by code), or skipped (already exist, no changes).
- Click Apply. The chart updates in place.
The type column must map to one of: asset, liability, equity, revenue, expense, cogs. Any other value is rejected at preview time so the import never half-applies.
A note on tax codes
Each account carries a default tax code that pre-selects when you create a transaction against it. Setting the right default for high-volume accounts (Sales → GST on Sales, Rent → GST on Purchases) eliminates the largest source of BAS errors. You can override the tax code on any individual line if needed.