The best real estate agency software connects the whole listing journey, from the appraisal and proposal, to the CRM that nurtures the vendor, to tracking the commission when it settles. Most Australian agencies run a CRM (AgentBox, VaultRE or Rex) alongside a separate tool for listing proposals and a spreadsheet for commissions. OneBookPlus takes a different approach: digital listing proposals and CMAs, a client CRM, commission tracking and GST invoicing in one flat-priced Australian app.
Here's an honest comparison of the main options in 2026, including where the established CRMs are genuinely stronger.
Published July 2026.
What real estate agency software covers
Agencies typically need four things, often from four different tools:
- Contact & lead CRM, vendors, buyers, and the follow-up that turns an appraisal into a listing.
- Listing proposals & CMAs, branded, professional pre-list and appraisal documents that win the listing.
- Commission tracking, who earned what, split across agents, and what's owed on settlement.
- Portal feeds, trust accounting & invoicing, pushing listings to realestate.com.au and Domain, handling trust money, and billing.
No single tool leads on all four, so the right choice depends on which of these hurts most.
Real estate software at a glance (2026)
| Software | From (AU$/mo) | Pricing model | Contact/lead CRM | Listing proposals & CMA | Commission tracking | Portal feeds (REA/Domain) | Trust accounting | All-in-one |
|---|---|---|---|---|---|---|---|---|
| OneBookPlus | $0, then $69 | Flat AUD | Yes | Yes | Yes | No | No | Yes (+ bookings, invoicing) |
| AgentBox | ~$165/user* | Quote, per user | Yes | Partial | Yes | Yes | Via integration | No (CRM-first) |
| VaultRE | Undisclosed* | Quote, per user | Yes | Yes | Yes | Yes | Via integration | No (CRM-first) |
| Rex | ~$99/user* | Quote, per user | Yes | Partial | Yes | Yes | Via integration | No (CRM-first) |
Incumbent prices are quote-based, AgentBox ($165/user) and Rex ($99/user) are widely reported estimates; VaultRE doesn't publish pricing. OneBookPlus is a flat Australian fee. "Portal feeds" = automatic listing upload to realestate.com.au and Domain. Verified/estimated July 2026, confirm current pricing with each vendor.
OneBookPlus runs quoting, invoicing, bookings, jobs and GST-ready accounting in one Australian app. See what that looks like for real estate.
Best real estate agency software, compared
1OneBookPlus, proposals, CRM & commissions in one app
Pricing: a flat Australian fee, $0 free plan, then up to $69/month, not quote-based per user.
What it does well: digital, branded listing proposals and CMAs you send as a trackable link; a client CRM for vendors and buyers; commission tracking without a spreadsheet; plus GST invoicing and payments, all in the one app, so the appraisal you present flows through to the commission you bank.
The catch (being honest about scope): OneBookPlus does not push listings to realestate.com.au or Domain, and it does not handle trust accounting. If those are must-haves, use an established CRM or run OneBookPlus alongside one.
Best for: individual agents and small agencies that want proposals, a CRM and commission tracking in one flat-priced app.
vs the incumbents: AgentBox, VaultRE and Rex are stronger on portal feeds, trust-accounting integrations and scale; OneBookPlus wins on flat pricing and keeping proposals, CRM and commissions in one place. See OneBookPlus for real estate.
2AgentBox (Reapit Sales)
Pricing: quote-based, reported around $165/user/month for the core CRM, scaling with modules and agency size. Now sold under the Reapit Sales brand, with 2,000+ customers.
What it does well: a mature, full-featured sales CRM with strong prospecting, portal integrations and reporting, a safe choice for established, growing agencies.
The catch: quote-based per-user pricing gets expensive at scale, and it's CRM-first, proposals and the wider workflow lean on add-ons and integrations.
Best for: established sales agencies that want a deep, proven CRM and portal feeds.
vs OneBookPlus: AgentBox is stronger on portal feeds, trust-accounting integrations and scale; OneBookPlus is simpler, flat-priced, and folds proposals, CRM and commissions into one app. See OneBookPlus vs AgentBox.
3VaultRE
Pricing: undisclosed; quote-based per user. One of the most widely used sales-and-property-management CRMs in Australia and New Zealand.
What it does well: a comprehensive CRM used across sales and property management, with solid listing management and portal feeds.
The catch: no public pricing, and, like the others, it's a CRM you'll pair with separate tools for parts of the workflow.
Best for: agencies that want a well-established ANZ CRM spanning sales and rentals.
vs OneBookPlus: VaultRE is a broader, more established CRM; OneBookPlus is a lighter, flat-priced way to run proposals, CRM and commissions together, better suited to individual agents and small agencies.
4Rex
Pricing: quote-based, reported around $99/user/month, varying by tier and modules.
What it does well: a clean, modern CRM with good marketing and reporting, popular with independent agencies.
The catch: proposals and commissions may need add-ons or manual work, and pricing is still quote-based per user.
Best for: independent agencies wanting a modern CRM without the biggest-vendor price tag.
vs OneBookPlus: Rex is a more established CRM; OneBookPlus differentiates on built-in digital proposals/CMAs and commission tracking at a flat price.
Where agents lose time: the proposal-to-commission gap
The established CRMs are strong on contacts and portal feeds. Where agencies still lose time is the ends of the journey: building a professional listing proposal and CMA before the appraisal, and tracking commission splits after the sale, often in a separate design tool and a spreadsheet. That's the gap OneBookPlus targets: keep the proposal, the client record and the commission in one place.
Digital listing proposals and CMAs that win the listing
The appraisal is where the listing is won or lost. A branded, professional proposal with a clear comparative market analysis (CMA), your track record and next steps does more to win a vendor than a generic PDF. Whatever software you use, invest in the proposal: make it branded, make it easy for the vendor to say yes, and send it as a trackable link rather than an email attachment. OneBookPlus builds these from reusable templates so every appraisal looks the part without starting from scratch.
Tracking commissions without a spreadsheet
Once you're past a single agent, commission splits belong in software, not a spreadsheet: who earned the listing, who sold it, the split, referral fees, and what's owed on settlement. Keeping it in the same system as the client record means the numbers reconcile against real sales instead of manual entries, which is exactly what OneBookPlus's commission tracking is for.
Frequently asked questions
What software do Australian real estate agents use? Most agencies use a sales CRM, AgentBox (Reapit Sales), VaultRE or Rex are the common choices, usually alongside separate tools for listing proposals and commission tracking. All-in-one options like OneBookPlus combine proposals, CRM and commissions in one app.
What's a good AgentBox alternative? For a large agency wanting portal feeds and trust-accounting integrations, VaultRE or Rex are the like-for-like alternatives. For an individual agent or small agency that wants flat pricing and built-in proposals and commission tracking, OneBookPlus is a lighter alternative, bearing in mind it doesn't do portal feeds or trust accounting.
How do agents create listing proposals and CMAs? The strongest approach is a branded, templated proposal with a comparative market analysis, sent as a trackable link. Some CRMs include this; others need an add-on or a separate design tool. OneBookPlus builds proposals and CMAs from reusable templates in-app.
How do agencies track commissions? Small agencies often use a spreadsheet, but splits and settlement amounts are better kept in software tied to the client record, so they reconcile against real sales. OneBookPlus includes commission tracking for this.
The bottom line
For established agencies that need portal feeds, trust accounting and deep CRM at scale, AgentBox, VaultRE and Rex are the proven choices, expect quote-based per-user pricing. For an individual agent or small agency that wants digital listing proposals, a CRM and commission tracking in one flat-priced Australian app, OneBookPlus is worth a look, just know it doesn't replace a portal feed or trust accounting. See OneBookPlus for real estate.
