Scan a supplier bill and pay it
43 sec, filmed in the app on our demo plumbing business
Start freeHow to get a supplier's bill into OneBookPlus and pay it. In Bills to Pay, press Scan a bill and drop in the invoice as a PDF or a photo. It reads the supplier, the bill and due dates, the amounts before and after GST, and the invoice number, and suggests a category.
Create the bill, check the lines and approve it, because nothing reaches your books until you do. When you pay the supplier, record the payment and the account it came from, and the bill shows as paid with your books up to date.
In this video
- 0:04
Scan a bill
Go to Accounting, then Bills to Pay, and press Scan a bill. Drop in the supplier's invoice, as a PDF or a photo.
- 0:12
Check what it read
It reads the supplier, the dates, the totals and the GST, and the invoice number, and suggests a category. Check them over.
- 0:21
Create and approve
Press Create bill. Nothing reaches your books until you approve it, so press Review and approve, check the lines, and approve it.
- 0:30
Record the payment
When you pay the supplier, record the payment and the account it came from. The bill shows as paid, and your books are up to date.
Common questions
What does the scan read from the invoice?
The supplier, the bill and due dates, the amounts before and after GST, and the invoice number. It also suggests a category, and you check them over.
Does the bill hit my books as soon as I scan it?
No. Nothing reaches your books until you approve it. Press Review and approve, check the lines, and approve it.
How do I record that I have paid the supplier?
When you pay, record the payment and the account it came from. The bill shows as paid and your books are up to date.
Read more
Read the transcript
Let's get a bill from a supplier into your books, and pay it.
Go to Accounting, then Bills to Pay, and press Scan a bill. Drop in the supplier's invoice, as a PDF or a photo.
It reads the supplier, the dates, the totals and the GST, and the invoice number, and suggests a category. Check them over.
Press Create bill. Nothing reaches your books until you approve it, so press Review and approve, check the lines, and approve it.
When you pay the supplier, record the payment and the account it came from. The bill shows as paid, and your books are up to date.
Start free today at onebookplus.com.au.