Office cleaning, contract-ready.

Most Australian office-cleaning operators run the business on a Google Sheet for the contract scope, a separate alarm-code note saved in a cleaner's phone, Xero for the books, and a camera roll full of after-hours photos that nobody can find at AGM time. The scope of work lives in the signed contract PDF; the after-hours sign-ins live nowhere; and the $20m public-liability Certificate of Currency renewal sneaks up every year just as the facilities manager asks for it. As you win your third and fourth tenancy, a CBD floor in Collins Street, a co-working space in Fitzroy, a suburban business park out in Box Hill, the spreadsheet stops scaling, and the “was the kitchenette done Tuesday?” emails start eating your evenings.

OneBookPlus rebuilds the operation around the office contract. One client can hold many sites, each with its own per-floor, per-zone scope checklist, after-hours access notes, monthly fixed fee and recurring schedule. The right IT-safe protocol shows on the right item, 70% isopropyl on keyboards, microfibre-only on monitors, alcohol-free wipes on the conference-room AV touchscreen, so a $5,000 boardroom TV never meets a bleach spray. Your cleaners see only their assigned sites when they clock in: address, alarm code, fob number, the hot-desking wipedown frequency. They stamp before/after photos against each zone, so when the facilities manager queries the breakout space, the time-stamped evidence ends the conversation instead of starting an argument.

Your Monthly Workflow

The month runs on the contract calendar. Shifts roster against the Cleaning Services Award 2020 (MA000022), with the after-hours and weekend loadings that define office work, tenancies cleaned 6pm to midnight after staff go home, applied automatically. Cleaners clock in and out on the mobile PWA, logging after-hours arrivals and departures into the per-site access audit trail and capturing scope photos as they go. At month-end the system rolls each contract into the facilities-manager service-report PDF, every visit, photo evidence by zone, cleaner-flagged issues like a low printer toner or a broken kitchenette tap, and generates the invoices, one rolled-up invoice per client or split per tenancy when one facilities manager pays for three floors under different cost-centres. Periodic add-ons (fortnightly fridge clean, quarterly oven, annual carpet steam), after-hours loadings and 10% GST all apply without you touching a calculator.

Expenses & Accounting

Record client payments against the open contract invoices and the outstanding balance per site stays current. Photograph the docket from Bunnings, RapidClean or your chemical supplier, or drag in the PDF, and the scanner reads the supplier, date, GST and total, so consumables land as job costs and the backpack vacuum, microfibre stock and Certificate of Currency premium sit in their own categories. Come BAS time the GST summary is already prepared, GST collected on the monthly contract revenue, GST credits on supplies and equipment, net owing, exportable in one click for your accountant (direct ATO lodgement via the Tax Lodgement app is coming soon). Once turnover passes the $75,000 GST-registration threshold, which most operators clear inside a single full-time CBD contract, every tax invoice already carries your ABN and the correct 10% GST.

Getting Started

Sign up free, no credit card, no lock-in. Choose “Cleaner” as your business type and OneBookPlus pre-configures office-cleaning scope templates (workstations and hot-desks, meeting rooms, kitchenette, end-of-trip showers and lockers), an AU chart of accounts, and tax-invoice templates with your ABN. Import your clients and sites via CSV from Jobber, ServiceM8, CleanGuru, Swept or a spreadsheet, then store your twenty million dollar public-liability Certificate of Currency with a renewal-date reminder so a procurement request never catches you out. Most operators have their first multi-floor office contract scoped and their first after-hours clean photo-evidenced the same week.